Camera-Ready Submission Instructions

Please note that the last date for uploading the final camera-ready manuscript is November 16, 2023, 23:59 IST.

At least one author must complete the registration before uploading the final manuscript. See the: Registration Page for details.

Step 1: Preparation of Camera Ready Manuscript

  • Authors must use the IEEE Template: Latex Template or Microsoft Word Template to prepare their manuscripts. Use the A4 format. DO NOT use the US Letter format and do not paginate your paper.
  • Revise your manuscript as per REVIEWERS’ COMMENTS, which are intended to improve the quality of your paper before the final publication. The listed comments should be addressed carefully in your revision, it is mandatory for all authors to incorporate all the changes suggested by reviewers else their paper will be excluded from conference proceedings.
  • Each paper must not exceed 6 pages including figures and references.
  • Do not insert page numbers in your manuscript.
  • Copyright Notice: You will also need to include a copyright notice at the bottom of the first page of your paper. The exact notice depends on the outcome of the copyright transfer process:
    • For papers in which all authors are employed by the US government, the copyright notice is: S. Government work not protected by U.S. copyright
    • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3503-1815-9/23/$31.00 ©2023 Crown
    • For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3503-1815-9/23/$31.00 ©2023 European Union
    • For all other papers the copyright notice is: 979-8-3503-1815-9/23/$31.00 ©2023 IEEE

      MSWord users can use: ‘Insert’ -> ‘Text box’, insert the appropriate copyright notice in the texbox, and place the box (without border) at the bottom left on the first page. Again, we suggest preparing your camera-ready version using LaTeX.

LaTeX users can add the following lines just before \begin{document} for the copyright notice to show up. What is shown below is an example for the fourth copyright case above, in the other cases the copyright text should be adapted accordingly.

\IEEEpubid{\makebox[\columnwidth]{979-8-3503-1815-9/23/$31.00~\copyright{}2023 IEEE \hfill}\hspace{\columnsep}\makebox[\columnwidth]{ }}

In accordance with the IEEE policy, plagiarism in any form, at any level, is unacceptable. Therefore, the conference reserves the right to reject the final manuscript which is found to have high degree of plagiarism after registration without refund.

Step 2: PDF eXpress paper validation

After carefully checking if your manuscript conforms to IEEE Xplore guidelines, you need to get it approved by IEEE PDF eXpress. To this purpose, you can login (Enter Conference ID 59382X) to the IEEE PDF eXpress page for you to upload your paper for approval.

If you have not used PDF eXpress before, you will need to create an account first:

  1. Select the Create account
  2. Enter the following:
    • 59382X for the Conference ID.
    • Your email address.
    • A password.
  3. Continue to enter information as prompted.

First-time users of PDF eXpress need to follow the above steps. Previous users of PDF eXpress need to login using the same password that was used for previous IEEE conferences. Verify that your contact information is valid.

After logging in, follow the on-screen instructions and upload the paper. If the paper conforms to all guidelines, you will receive an email with your Checked PDF or IEEE PDF eXpress Plus-converted PDF attached. This email will show if your file passed or failed.

The file is labeled within its document properties as being ‘Certified by IEEE PDF eXpress’.

This is the final camera-ready paper you will upload in the next step.

Do not forget to include the Copyright Notice in your PDF (as shown in Step 1), as changing the paper later invalidates the PDF eXpress.

Step 3: Final Camera-ready Paper Upload on CMT

Upload of camera-ready manuscripts is handled through CMT:

  1. Login to CMT using your username and password.
  2. In the Author console, click on Create Camera Ready Submission.
  3. Upload your camera-ready manuscript produced during the PDF eXpress check (Step 2).
  4. Click “Submit”.

If you have multiple papers accepted at the conference, you will need to repeat these steps for each accepted paper.

Copyright Transfer

  • One copyright transfer form is required per each paper, not one per author!
  • Login to CMT using your username and password.
  • In the Author console, click on Submit IEEE Copyright Form.
  • Click on the link given on the webpage to redirect to IEEE Copyright Web Site.
  • Follow the step-by-step instructions to sign the IEEE copyright form, and download the PDF copyright file.
  • Upload the PDF copyright file on the CMT portal.
  • Click “Save”.

If you have multiple papers accepted at the conference, you will need to repeat these steps for each accepted paper.

Any difficulty with final camera-ready paper submission, please contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Note: Ensure that the plagiarism level in your final camera-ready paper does not exceed 20%. This limit applies to the entire paper, without exceptions for any individual components. The conference and the IEEE will also check that you have adhered to the plagiarism upper bound before final acceptance.